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Summary
The Advisor, Programs – Food Security and Livelihoods (FSL), manages a caseload of high-risk (Level 3) awards within the Department of Hunger and Livelihoods’ portfolio from opportunity to closeout. Working closely with the relevant Chiefs of Party, project directors, technical assistance providers, award managers, country office and partner staff, the Advisor will provide program management support for the implementation and achievement of project results. You will coordinate Save the Children United States (SCUS) support for key program cycle processes (such as annual work planning), lead and/or contribute to knowledge management efforts for their assigned portfolio and ensure regular communication and strong collaboration between SCUS, partners, and Save the Children International (SCI) Country Offices (CO), as well as with SCUS support functions, including human resources, finance and award management. You will also contribute to proposal development.
What You’ll Be Doing (Essential Duties)
Program Management (70%)
- Within assigned portfolio, lead and coordinate SCUS support for key program cycle processes such as inception, annual work planning and results reporting.
- Ensure high-quality program management through regular monitoring and oversight of program activities, ensuring efficient and effective program planning and implementation.
- Serve as main point of contact on assigned awards for COs and internal stakeholders (i.e., technical assistance (TA) providers, Program Managers, other Business Teams, Finance, Grants and Contracts, People & Culture, etc.), also working collaboratively with SCI global and regional offices, other Save the Children member offices, and relevant partners and sub-grantees, as required.
- Coordinate program start-up activities as necessary, including kick-off calls and provision of in-country start-up assistance (operations, human resources, work planning and implementation) to Country Offices, as needed. Similarly, ensure completion of all necessary project closeout activities in coordination with award management, Grants and Contracts, Finance and technical staff.
- Working with project staff, contribute to the development of internal processes and systems to monitor program implementation and completion of deliverables against approved workplans.
- Work with technical advisors and contribute to the provision of timely and quality technical assistance (both remote and in-country visits).
- Work closely with project staff to ensure timely and quality completion and submission of program deliverables, such as work plans, periodic donor reports. Provide guidance and technical assistance or training to staff, as needed, to ensure timely, accurate narrative and financial reporting to donors, including reviewing interim and final narrative donor reports generated by the COs and coordinating with relevant internal departments on submission of reports.
- Work with project staff and other agency departments to support recruitment of project staff and consultants as needed.
- Work closely with the country and SCUS awards management staff to develop budgets, track spending, and ensure timely financial reporting.
- Facilitate regular program review meetings at headquarters.
- Ensure project compliance with donor and SC policies and regulations.
Support Portfolio Growth (10%)
- Support FSL’s efforts to grow public and private funding in collaboration with New Business and Resource Development departments, by engaging in strategy development, donor meetings and other fundraising efforts.
- Represent agency and internal interests to potential partners and donors.
- Support tracking and identifying funding opportunities.
- Manage the process of developing and submitting cost proposals in collaboration with SCI and relevant partners.
- Support the development of concept notes; provide feedback to COs; incorporate reviewer feedback.
- Draft sections of proposals (technical, capability statements, budget narrative, management plan, etc.) as assigned.
- Draft, edit and coordinate staffing documents for proposals (1420 bio data forms, CVs, bio statements, skills matrices, etc.).
- Support country-specific proposal development as requested.
Coordination and Donor Relationship Management (10%)
- In coordination with the Senior Advisor, FSL and Managing Director and other staff responsible for donor relationship management, ensure all donor communications, requests, amendments, etc. are communicated effectively and quickly to the relevant offices and recorded/stored for future reference.
- Serve as key point of contact for donor, ensuring timely and effective communications to donors.
- Foster relationships between assigned projects and the broader DHL team, including coordinating efforts on work in overlapping countries and on complementary technical areas.
- Manage communication with partners, technical teams, and SCI on non-financial deliverables and requests (e.g. Memorandum of Understanding, consulting agreements and staff related matters, etc.)
- Develop and maintain relationships with SCI counterparts and country office staff.
Knowledge Management (10%)
- Working with the Senior Advisor, FSL, support the development and maintenance of a toolkit with standardized tools and guidance documents that employ best practices for program management for dissemination to FSL, CO, and other SCUS colleagues as relevant.
- Contribute to the Department of Hunger and Livelihoods’ knowledge management strategies, processes and systems to systematically identify, capture, organize, analyze and share key information to enhance programmatic and organizational learning and performance. Help organize events and trainings that promote knowledge sharing across programs, country offices, members, departments, and organizations.
- Lead and/or support the development of program documentation, such as learning briefs, case studies, capacity statements, past performance references, and presentations for internal and external audiences.
- Work with Program Teams and TAs to identify opportunities to present program results at external events and conferences and support the development of presentations and abstracts.
- Contribute to the development of novel program innovation, learning, and relevant tools and processes.
- Support FSL to maintain information management systems around resource development (ensuring documents are posted on AMS, as applicable, maintaining libraries, storing capacity statements, PPRs, 1420s, staff biographies, etc.).
Required Qualifications
- Minimum of a Bachelor Degree or equivalent experience, plus at least 5 years of relevant experience
- Experience in project management, donor/relationship management, donor compliance and requirements, budget management, financial analysis, and coordinating processes across stakeholders, ideally supporting projects in developing countries and/or with USAID funding.
- Ability to work in a complex environment, managing multiple programs and deadlines simultaneously to deliver results.
- Demonstrated organizational, time management, and analytical skills.
- Willingness and ability to travel (up to 20% of the time depending on budget and need) to low and middle income countries,
- Professional proficiency in MS Office suite
- Professional proficiency in spoken and written English
- Demonstrated ability to communicate and collaborate effectively with individuals and teams at all levels, both internally and externally
- Demonstrated commitment to fostering and maintaining and environment of diversity, inclusion, and belonging.
Preferred Qualifications
- Experience managing USAID/Bureau of Humanitarian Assistance and/or Bureau of Resilience and Food Security-funded programs, including global mechanisms, and knowledge of USAID technical and operational requirements.
- Experience providing input to strategic and operational plans and organizing resources to achieve results.
- French proficiency.
Compensation
Save the Children is offering the following salary ranges for this position, dependent on candidate location:
- Geo 1- NY Metro, DC, and other locations with labor costs significantly above national average: Up to $99,000/ year
- Geo 2-Locations around the US National Labor Cost Average: Up to $90,000/ year
- Geo 3-Locations significantly below the US National Labor Cost Average: Up to $81,000/year
Actual base salary may vary based upon, but not limited to, relevant experience, base salary of internal peers, business sector, and geographic location.
Why you should join the Save the Children Team…
Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, pet insurance, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.
Clickhereto learn more about how Save the Children US will invest in YOU!
About Save the Children
No matter your role when you join Save the Children, each and every day you will challenge yourself to devote your skills, talent and expertise to changing the world for kids. It’s an ambitious goal, and a meaningful one no matter how you see yourself professionally: an accountant, a writer, a data analyst, a teacher, a driver, a designer, or any one of the hundreds of dozens of roles we’re looking to fill every day.
You see, Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.
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